SWAN Executive Assistant and Operations Manager
SWAN is seeking a highly motivated, organized, flexible and responsible Operations Manager and Executive Assistant. This position reports directly to the Executive Director. This is an unparalleled opportunity to be intimately involved in a dynamic and energetic team through the day-to-day workings of a quickly growing and ambitious organization engaging in cutting edge civil rights work. While a military background is not required, it is crucial that the successful applicant have a working knowledge of military culture or be willing to quickly learn on the job.
- Office management including coordinating with other organizations in our shared office space
- Scheduling for Executive Director and all staff
- Database and filing system management
- Recruiting and hiring
- Managing the Yoga for Vets NYC program
- Travel arrangements for all staff
- Special events planning
- Development assistance including mailings and online fundraising campaigns
- High level correspondence on behalf of the organization and Executive Director
- Reception at SWAN’s NYC office
- This position will also remotely manage financial and logistical coordination with the DC office
- Bachelor’s degree and 3 years of Executive Assistant or Operations experience, or equivalent
- Impeccable written and verbal communication skills
- Highly organized
- Self-motivated but able to take direction well
- Able to meet rapid and quickly changing deadlines and expectations
- Technologically savvy, including Microsoft office suite, photo editing software, Google Apps management, social media, light IT support and database management (Salesforce, Constant Contact, and Vocus)
- Crisis or trauma counseling a plus
- Knowledge of military culture a plus
- Demonstrated interest in non-profit management, particularly in civil rights, women’s issues and military/veterans issues
How to apply
To apply, please send a resume, cover letter and three references email@example.com “Executive Assistant/Operations Manager Application” in the subject line of the email. No phone calls please.
SWAN Policy and Legislative Fellow
The Service Women’s Action Network (SWAN) seeks a sharp, dynamic and energetic policy and legislative fellow to work from SWAN’s New York City office. SWAN is a veterans-founded and veterans-led organization leading a national effort of transformational change within the Department of Defense and Department of Veterans Affairs. We are dedicated to securing equal opportunity and freedom to serve without discrimination, harassment or assault, and to reforming veterans’ services to ensure high quality health care and benefits for women veterans and their families.
SWAN has experienced incredible policy wins in its legislative advocacy and policy work in recent years in the areas of military sexual violence, combat integration, reproductive justice and VA claims reform. We continue to press forward with aggressive and ambitious initiatives for the coming year and we are looking for a fellow to share our vision of transformational change and work with us in achieving our goals.
Policy fellows are an integral part of SWAN’s team and a key element in our legislative work. Fellows are actively involved in issue research, outreach, drafting internal and external communications and original publications, and attending coalition meetings and will directly participate in advocacy efforts on Capitol Hill.
If you are looking for a place to work that is growing, dynamic, fast-paced and on the cutting edge of transformative social justice and anti-discrimination work; a place where your initiative and hard work will make a real contribution; a place where you will gain broad experience in non-profit advocacy; a place where you will be making history happen, then SWAN is the place for you.
The fellow will report to the Policy Director and will be expected to work at least 20 hours per week. Successful applicants will be comfortable with a flexible and fast-paced work environment. This position is unpaid, but course credit can be coordinated, and a transition to a paid policy staff position may become available in the future.
- Providing research and analysis on policy issues and legislative initiatives; quantitative analytic skills are a plus
- Drafting and editing correspondence, internal and external publications, blog posts, and social media
- General administrative duties
- Coordinating Policy Director’s schedule
- Assisting with logistical support for SWAN conferences and special events, to include Hill days and Summits
- Attending congressional meetings, briefings, coalition meetings and other key networking events
- Possible media training and exposure to national media outlets, if the fit is right
- Enrolled in or a recent graduate of an undergraduate or graduate degree program (ideally Law, Political Science, Public Affairs, Public Policy, or another related field) OR equivalent experience
- Detail-oriented, ability to handle multiple priorities simultaneously, some knowledge of statistics helpful
- Exceptional writing and editing skills
- Familiarity with and passion for the legislative process
- Familiarity with military culture, policy, and terminology, and veterans’ health care and benefits
- Social media savvy
- Knowledge of Microsoft Office
- Demonstrated commitment to social justice, including women’s rights, anti-racism and LGBTQ equality
- Enthusiasm for taking risks, thinking outside the box and making change
Please send a brief cover letter stating the basis for your interest with your resume to firstname.lastname@example.org. No phone calls please.
Service Women’s Actions Network follows an Equal Opportunity Policy and employs personnel without regard to race, ethnic or religious background, descent or nationality, sexual orientation, gender (including pregnancy), gender identity, different abilities, marital status, age, height, weight, or veteran status.